Portfolio of Evidence

Portfolio of Evidence for learning completed

Portfolio of Evidence for learning completed

In this short video we going to look at compiling a Portfolio of Evidence for learning completed.

Links used in this video clip.

TRAINYOUCAN: www.trainyoucan.co.za

TRAINYOUCAN Video Blog: www.youcantrain.co.za


See our video online here: http://youtu.be/EROKoPBHsxM

What is a Portfolio of evidence.

A portfolios is a collection of documents which demonstrate knowledge based skills and work you have undertaken to be assessed as evidence to meet required skills outcomes.

  • Evidence could include:
  • The learner workbook.
  • The learner answers.
  • Learner scrap book notes.
  • Classroom activities completed during the learning process.
  • Registration documents for the course including your ID document.
  • Workplace confirmation, such as supervisor sheets.
  • Attendance registers.
  • Research or projects completed during the learning process.
  • Previous certificates achieved or your CV.
  • Additional resources, such as copies or printed documents of related information found during your research

Requirements for hard copy submission.

  • Use a lever arch file.
  • Number files if more than one file are used.
  • DO NOT bind documents or put documents in plastic pockets.
  • Put your name and contact details on the spine of the file.
  • Use the templates, where applicable, because it makes it easier for the assessor to find your evidence.
  • Keep electronic copies of your responses in case your file goes missing.

Your file will consist of two sections:
A. Personal details:

  • Learner information.
  • Copy of your ID Document.
  • Certified copies of all qualifications as submitted – (Not always required)
  • Your detailed CV with all your experience and achievements.
  • Position in organisation and organagram, if employed.

B. Evidence

  • Index of your answers to the questions or evidence included.
  • Answers and evidence.
  • Learner checklist.
  • Remember to include feedback from the learner (you) on the entire process.

Your evidence

  • Evidence must be numbered and should refer to the specific question/assessment criteria it is used for.
  • All questions should be answered in your own words.
  • Ensure that the evidence is valid and that enough evidence and/or information is provided to ensure competence.
  • DO NOT USE ANNEXURES. Evidence should be grouped together as they belong.
  • Evidence must be authenticated, in other words, your manager/or mentor must sign the authentication forms as proof that they witnessed you completing the Portfolio. You must also complete an authenticity form declaring that the evidence submitted is valid and your own work.


  • Before you submit your Portfolio of Evidence, ensure that the following are correct and included:
  • Contact details.
  • All questions are answered and relevant evidence provided.
  • Signed Authenticity forms.
  • All evidence are certified and signed where applicable.
  • If your answers was completed on a computer, then all the answers must be printed in font size 12 or smaller. Your name and ID number should appear on each page and signed with a blue pen to show that these are your own orrigional documents.

How are portfolios assessed?

There are three levels of assessment for your portfolio: internal assessment, internal verification and external verification.

  • when assessing your performance or evidence the assessor will make a decision against each one of the assessment criteria.
  • if the assessor decides you have provided evidence of the necessary skills you will not be required to submit any further evidence.
  • if the assessor decides you have not yet provided sufficient evidence you will be expected to submit more

In the case that not enough evidence was provided, an opportunity for re-assessment will be allowed. The number of re-assessments allow from each Training Provider.

At TRAINYOUCAN we allow un-limited re-assessments with the 18 months enrolment period.


  • Feedback from the Assessor must be provided to the learners in the agreed timeframe.
  • This feedback must be done in writing, indicating in detail any corrections required including the time frame.
  • Some providers and verifiers only allow 7 days for the learner to respond.

Sponsored by TRAINYOUCAN

TRAINYOUCAN  is an accredited training provider through the South African Sector Education and Training Authority (SETA) and provide both accredited and customised learning programmes to organisations looking to maximise their investment in developing their staff.


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